--- title: Privacy Policy description: How the Onodrim Group handles personal data. canonical_url: https://www.onodrim.com/privacy-policy md_url: https://www.onodrim.com/privacy-policy.md last_updated: 2026-10-30T00:00:00.000Z --- # Privacy Policy Effective date: October 2026 This Privacy Policy explains how Onodrim Industries B.V., for and on behalf of itself and its direct and indirect subsidiaries from time to time (together, the "Onodrim Group", "we", "us" or "our"), collects, uses, and protects personal data when you interact with us. This includes when you visit our website, visit our offices, apply for or interview for a role with us, or contact us. This website does not use cookies or any similar tracking technologies. We do not track your browsing activity across our website or other websites. ## Who we are The data controller responsible for your personal data is Onodrim Industries B.V., a private limited company incorporated in the Netherlands, with its registered office at Amstelveenseweg 760, 1081 JK Amsterdam, the Netherlands, acting for and on behalf of itself and each of its direct and indirect subsidiaries from time to time (the "Onodrim Group"). If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at privacy@onodrim.com. ## How you may interact with us This Privacy Policy applies to the following interactions with the Onodrim Group: - **Website visitors.** General visitors to our website. - **Office visitors.** Individuals who visit any of our offices. - **Job applicants.** Individuals who apply for, or are interviewed for, a role with us. - **General enquiries.** Individuals who contact us with a question, request, or other enquiry. ## Personal data we collect We collect only the personal data reasonably necessary for the purpose for which it is provided. Depending on how you interact with us, this may include: - **Contact details:** name, email address, postal address, and telephone number. - **Office visit details:** your name, the company you represent, the individual you are visiting, and the date and time of your visit, where you are required to sign in at reception or receive a visitor pass. - **Recruitment details:** your CV or resume, cover letter, employment and education history, interview notes, references, and any other information you choose to provide as part of a job application or interview process. - **Enquiry details:** the content of any message, question, or request you send to us. We do not knowingly collect any special category data (such as health information, religious beliefs, or trade union membership) unless you choose to volunteer it, or unless we are required to collect it by law. ## How we use your personal data, and our legal basis for doing so We use your personal data for the following purposes, and rely on the following legal bases as specified under the EU General Data Protection Regulation (EU) 2016/679 ("EU GDPR"), the UK GDPR (as defined under section 3 of the European Union (Withdrawal) Act 2018), and/or the Swiss Federal Act on Data Protection ("FADP", and together with the EU GDPR and UK GDPR, the "Data Protection Laws & Regulations"), in order to: - respond to your enquiries and communicate with you, on the basis of our legitimate interests in providing responsive and effective communications, or to take steps at your request prior to entering into a contract; - manage office visits, including health, safety, and security purposes, on the basis of our legitimate interests in maintaining safe and secure premises; - process your job application, assess your suitability for a role, and administer the recruitment process, on the basis of steps taken at your request prior to entering into a contract, our legitimate interests in running an effective recruitment process, and, where applicable, compliance with our legal obligations (e.g., right-to-work checks); - comply with our legal obligations, including obligations to regulators, tax authorities, and other public bodies; and/or - establish, exercise, or defend legal claims or disputes, on the basis of our legitimate interests in protecting our legal position. ## Who we share your personal data with We do not sell your personal data. We may share your personal data with: - other members of the Onodrim Group, for the purposes described in this Privacy Policy; - service providers who support our operations, such as IT hosting, recruitment platforms, communication providers (e.g., email), and professional advisers; in each case, acting on our instructions as well as subject to appropriate confidentiality and data protection obligations; - regulators, law enforcement, and other public authorities, where we are required to do so by law; and - a prospective buyer and/or successor in the context of a corporate transaction involving all or part of the Onodrim Group, subject to appropriate confidentiality protections. ## International transfers To facilitate our global operations, and in accordance with applicable laws, we may transfer your personal data to, and access your personal data from, our offices, subsidiaries, affiliates and service providers in the various countries in which we or they operate. This may be to a country other than the one in which it was provided or collected. You may request additional information, including in respect of transfer mechanisms, by exercising your rights as set out below. The safeguards we put in place for these transfers are described below. Where we transfer personal data outside the UK or the European Economic Area, and where we are unable to rely on an adequacy decision for the purposes of the GDPR, we put in place appropriate safeguards, such as the UK International Data Transfer Agreement or the European Commission's Standard Contractual Clauses. ## How long we keep your personal data We keep personal data only for as long as is necessary for the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. For example, job application data is generally retained for a limited period after the relevant recruitment process concludes in accordance with local applicable laws and regulations. - **If you are successful:** if you become an employee of ours, your relevant personal data will become a part of your employment file and may later be used for the management of the employment/internship relationship. - **If you are not successful:** we will retain your personal data for 12 months following notice of your last unsuccessful application with us (including declined offers or withdrawn applications). We retain your personal data for these periods for various reasons (for example, in case we need to repeat the recruitment process, in order to evidence that we have not discriminated against candidates on prohibited grounds, as well as to evidence that we have conducted the recruitment process in a fair and transparent way). ## Your rights Subject to applicable law, you have the right to: - request access to the personal data which we hold about you; - request we correct any inaccurate or incomplete personal data; - request we erase your personal data in certain circumstances; - request we restrict the processing of your personal data in certain circumstances; - request we transfer your personal data to you or a third party, where technically feasible; - object to our processing of your personal data, including where we rely on legitimate interests; and - withdraw your consent at any time, where we rely on consent. To exercise any of these rights, please contact us at privacy@onodrim.com. Where we cannot verify your identity to a reasonable satisfaction using information already in our control, we may ask you for information to help prove your identity when making a request to exercise any of these rights. We do this to ensure we only disclose or change personal data where we know we are dealing with the right individual. We aim to respond to all valid requests within one month. However, it may take us longer if the request is particularly complicated or you have made several requests. We will always let you know if we think a response will take longer than one month. To speed up our response, we may ask you to provide more detail about what you want to receive or are concerned about. We may not always be able to fully address your request, for example, if it would impact the privacy rights of others, or if we are otherwise legally entitled to deal with the request in a different way. You also have the right to lodge a complaint with your local data protection supervisory authority. The contact details of each Data Protection Authority in the EU can be found [here](https://www.edpb.europa.eu/about-edpb/about-edpb/members_en). The data protection authority in Switzerland is the Swiss Federal Data Protection and Information Commissioner (FDPIC) found [here](https://www.edoeb.admin.ch/en). The data protection authority in the United Kingdom is the UK Information Commissioner's Office found [here](https://ico.org.uk/). ## Cookies This website does not use cookies or similar tracking technologies, and no cookie consent mechanism is required or provided. ## Changes to this Privacy Policy We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We encourage you to review this page periodically. The effective date at the top of this Privacy Policy indicates when it was last updated. ## Contact us If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal data, please contact us at privacy@onodrim.com. You can also raise any questions, grievances, and/or concerns about this Privacy Policy by contacting legal@onodrim.com. If easier, you may also write to us at the following address: Onodrim Industries B.V. Attention: Privacy Department Amstelveenseweg 760, 1081 JK Amsterdam, the Netherlands ## Sitemap See the full [sitemap](/sitemap.md) for all pages.